Job Description

LaSalle Network is partnering with a globally renowned professional services firm headquartered in San Mateo, CA to hire an Executive Administrative Specialist who will act as the operational linchpin for an elite executive team. This role blends top-tier administrative support with cross-functional project coordination, driving momentum across high-priority initiatives in a fast-paced, global environment.

We’re looking for a strategic multitasker—someone who thrives in complexity, communicates with clarity, and understands the business value of seamless execution. Immediate availability is a plus, and this role has the potential to accelerate your trajectory within a prestigious international brand.

Executive Administrative Specialist Responsibilities:

• Coordinate and manage cross-functional projects from planning to delivery across global time zones

• Own calendar management, meeting scheduling, and international travel planning for senior executives

• Serve as liaison among internal teams, external clients, and vendors to ensure streamlined communications

• Track project timelines, create executive dashboards and reporting documents in Excel and Power BI

• Uphold firm compliance standards and ensure secure handling of confidential materials

Executive Administrative Specialist Requirements:

• Bachelor’s degree preferred; business, project management, or related field ideal

• 5+ years’ experience in high-level administrative roles, preferably in professional services

• Strong multitasking skills with calendar and travel planning across time zones

• High proficiency in Excel; Power BI experience is a strong asset

• Comfort navigating fast-moving teams and communicating across departments

• Ability to travel if needed

Join a team where your impact will be felt and your career can grow. Apply today!

Rachel Holmes
Principal, National Search
LaSalle Network

LaSalle Network is an Equal Opportunity Employer m/f/d/v.? 

LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources and Executive Search. LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries. LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends and hiring challenges, and more to national news outlets. ? 

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